PLEASE READ DETAILS CAREFULLY, CHECK OUT OUR FAQ SECTION.

Vendor Application Process:

Complete & Submit Online Application – THERE ARE REQUIRED FIELDS

FOOD TRUCK & FOOD BOOTH vendors:

  1. Please provide your VENDOR NAME and BUSINESS NAME (if applicable(LLC, Inc, DBA, etc))*

  1. The vendor Coordinator will provide Vendor Agreement, event layout and details/information for accepted vendors who have paid in full.
  2. The deadline for Vendor applications is September 16th, 2018. Availability and space selection will be first come, first serve. Vendors will have the opportunity to pick their space in the order payment was received. No Spaces will be held.
  3. Please provide (1) $25 gift card/voucher to ACDC and/or OCA Las Vegas for use in the raffle drawing during the event.

*Details are subject to change upon the discretion of ACDC and/or OCA Las Vegas.
If you have any questions or concerns, please contact asiannightmarket@ocalasvegas.org

BUSINESS TYPE: Select your vendor Type*

Each Booth space includes (not for Trucks):

    • One 10'x10' Tent rental (not to be taken at the end of the event)
    • One 8' Banquet Table rental (not to be taken at the end of the event)
    • 2 Folding Chairs rental (not to be taken at the end of the event)

    NO LIGHT FIXTURES included in any booth space.

    STANDARD POWER INCLUDED (upon request)*

      • Food Trucks/Booths will be supplied with up to 50 amps of power upon request through open hours of the event (at least 4 hours prior).
      • Local food trucks must return to their commissary or pay an additional fee to stay onsite (must be paid upon applying or pay additional $100/day if opted after load-in).
      • Business Booths will be provided with up to 20 amps of power one hour before and through open hours of the event.

      BOOTH AND FOOD TRUCK FEE

      All fees are suggested donations for the event.

        • FOOD TRUCK $300 (flat fee)
        • FOOD BOOTH $300 (flat fee)
        • BUSINESS/SPECIALTY $300 (flat fee)
        • ASSOCIATION $300 (flat fee)

        ADDITIONAL FEES (OPTIONAL)

        LIGHT FIXTURE - $15

          • Rental - light fixtures are NOT included in any booth space unless rented at time of online application.

          ADDITIONAL TABLE(S) - $10 EACH

            • One 8’ Table is provided for each booth space.
            • Additional 8’ tables will be $10 each to rent. Please select amount based on the number of tables.

            ADDITIONAL CHAIR(S) - $2 EACH

              • Two Chairs are provided for each booth space.
              • Additional chairs will be $2 each to rent. Please select amount based on quantity of chairs.

              ADDITIONAL SIDE WALL(S) - $10 EACH

                • No side walls included in any booth space unless rented at time of online application.
                • Additional sidewalls will not be available onsite at the event.

                ADDITIONAL POWER REQUIREMENTS need to be specified. AN ADDITIONAL FEE WILL APPLY.

                Vendor Information

                Needed for all Food Trucks & Food Booth vendors (to be used on the OCA/ACDC website)

                MENU/OFFERINGS*

                  • Please provide a proposed list or menu of what you will be offering at the event.
                  • Water & Soda will be available for sale from OCA/ACDC.

                  PLEASE NOTE:

                  Please take the necessary precautions:

                      • Keep your areas clean.
                      • Free of various stains including oil stains.
                      • Do not cause any damage to the property and equipment during and after the event.
                      • Do not take chairs, tables, lights, side walls or any items not belonging to you or your company.
                      • Do not leave event before it ends. NO EXCEPTIONS.

                    Please see layout (when available) for designated dumpster location. No trash shall be left around the event grounds. Trash shall only be dumped in the designated areas.

                    REQUIRED DOCUMENTATION

                    Certificate of Insurance. All vendors must provide OCA/ACDC with a general liability insurance certificate with minimum coverage of $1,000,000. The vendor’s legal entity name shall be listed as insured and ACDC shall be listed as certificate holder per the below:

                    Asian Community Development Council
                    2610 S Jones Blvd #3,
                    Las Vegas, NV 89146

                    Food Truck Dimensions

                    (Length x Width x Height, using feet and inches)

                    Equipment List
                    REQUIRED FOR ALL FOOD BOOTH VENDORS:

                      • Food Booth Vendors must list all equipment requiring electrical power.
                        Examples:
                          • Rice cooker, refrigerator/freezer, cash registers, lights.
                          • Periodic audits will be done throughout the event.
                          • This is to ensure there are no disruptions of power service throughout the event time.

                        Electrical Plug #

                        Include the highest amount of total amps you are expecting to use for best planning. Subject to additional charges if more power is used than what is allotted for your vendor space.

                          • Food Trucks/Booths will be supplied with up to 50 amps of power upon request.
                          • Business Booths will be provided with up to 20 amps of power.

                          File Attachments - LOGO

                          Food Trucks & Food Booth Vendors ONLY:

                            • ALWAYS Provide logo in the following format (Preferred file type for the logos is vector based format. If a vector based file is not available, a pixel-based file can be used if provided at 300 pixels per inch and a minimum dimension of 3 inches) for the website.
                            • OCA/ACDC is NOT responsible for the quality of your logo when used on the OCA/ACDC website.

                            ELECTRONIC SIGNATURE*

                            Signing and submitting of this application is a confirmation that you have read, understood, and agreed to all details, requirements, and terms noted.

                            FOOD TRUCK & FOOD BOOTH DISCLOSURES

                            Provide a list of all menu items and price:











                            I understand that OCA/ACDC reserves the right as final authority in all decisions related to the OCA/ACDC. Details are subject to change upon the discretion of OCA/ACDC.

                            PLEASE TYPE YOUR INITIALS:

                            DISCLOSURES & VENDOR AGREEMENT (Read in detail as there are updates and type your initials to acknowledge & agree to the disclosures/vendor agreement):*

                            1. I understand that this form is only an application and that my participation is subject to acceptance by OCA/ACDC (OCA/ACDC), receipt of payment, and acknowledgment of the OCA/ACDC Vendor Agreement.

                            2. I understand that I may cancel my application/participation and will not receive a refund. NO EXCEPTIONS

                            I understand that I am responsible for obtaining the following:

                            1. Proof of liability insurance coverage (as required by OCA/ACDC)
                            2. Health permits (required from ALL food vendors for effective event dates) - link
                            3. Any other necessary documentation to participate in the event.
                            4. Must post “Sales Tax Included in Price” in the vendor booth/space, where applicable.
                            5. I understand I will complete a NV Department of Taxation Sales Tax Form and once completed, submit directly to NV Department of Taxation. (Records of your participation are submitted to NV Department of Taxation by OCA/ACDC)

                            DISCLAIMER

                            Food Trucks/Booths will be supplied with up to 50 amps of power upon request through open hours of the event (at least 4 hours prior). Business Booths will be provided with up to 20 amps of power one hour before and through open hours of the event. Additional power requirements need to be specified. Additional fees will apply.

                              • Water & soda must be purchased from OCA/ACDC to be sold.
                              • Food vendors may NOT sell alcohol.
                              • Lighting will NOT be included (Must bring your own or rent from us by completing the application (Additional costs will be applied to any items rented on the day of the event if available).

                              Vendor spaces will be determined by order submission of application & fees paid in full (First come, first serve basis!).

                              I understand that OCA/ACDC reserves the right as the final authority in all decisions related to the OCA/ACDC. Details are subject to change upon the discretion of OCA/ACDC
                              If you should not comply you will no longer be invited to any OCA/ACDC events.

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